Coordinator, Philanthropy

You are passionate about the health and well-being of people and communities. The talents and skills you bring to your work are valued by your colleagues and you’re always interested in learning something new. You enjoy working remotely and online, using digital platforms to think creatively and work collaboratively, and you believe in the importance of work/life balance.

About the role

Position: Coordinator, Philanthropy
Position Type: Full-time, 6-month contract
Reports to: Director, Development (Major Gifts & Campaign)
Start Date: ASAP
Location: Remote from home, resident in Canada

The Coordinator, Philanthropy plays a key supporting role within the Philanthropy team at Trans Canada Trail, ensuring continued momentum in the quiet phase of a comprehensive campaign during a period of staffing transition. Working under the direction of the Director, Development (Major Gifts & Campaign), the coordinator provides vital administrative, prospect research, CRM data inputting and project coordination support to maintain donor engagement and campaign activities. This short-term position is ideal for an emerging fundraising professional or early-career non-profit staff member seeking hands-on experience in fundraising and campaign operations.

This position is open only to residents of Canada, who are eligible to work in Canada. 

Key responsibilities

1. Prospect Research & Donor Support

• Conduct and compile prospect research and meeting briefs for donor cultivation and stewardship.
• Maintain accurate and timely donor records and updates in Salesforce.
• Prepare supporting materials such as proposals, meeting briefs, and donor correspondence.

2. Campaign Coordination

• Support the coordination and follow-up for Campaign Cabinet activities, meetings, and communications.
• Assist with planning and logistics for special campaign-related events.
• Track progress and help prepare updates for leadership and volunteer committees.

3. Operational & Administrative Support

• Provide administrative and project coordination support to ensure smooth execution of campaign priorities.
• Assist with Salesforce information tracking and data inputting
• Liaise with vendors, and internal teams as needed.
• Contribute to process improvement, document organization, and information sharing across the Philanthropy team.
• Other tasks, as required.

Desired experience and qualifications

• Post-secondary education in fundraising, communications, marketing, business, or a related field.
• 1–3 years of experience in fundraising, or administrative roles (nonprofit experience preferred).
• Familiarity with donor databases (Salesforce or equivalent) and fundraising processes is an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and commitment to accuracy in data and documentation.
• Proficient in Microsoft Office Suite and comfortable learning new systems.
• Collaborative team player with a proactive and resourceful approach.
• Demonstrated interest in philanthropy, community engagement, or the nonprofit sector.
• Self-starter
• Ability to work in remote environment.
• Excellent English verbal and written communication skills. Bilingual (English and French), an asset.

Compensation package

We offer a compensation package that includes:

• Hiring salary of $30,000 for the contract term (6 months)
• Flexible work location (within Canada) and hours of work

Working environment

• Fully remote team with flexible working hours and a collaborative, mission-driven culture.
• Candidates must have a reliable internet connection and a dedicated workspace.

Commitment to inclusion and employment equity

Trans Canada Trail is a proud equal opportunity employer, and we are committed to creating a respectful, inclusive and barrier-free workplace that allows everyone to reach their full potential. A diverse workforce is key to our success, and we understand that different experiences, expertise and diversity of thought create better opportunities to understand the world we share.

To apply

We value a staff team made up of people with diverse voices and experiences and welcome your application if this role calls out to you. If you already have the skills and experience that we’ve asked for, great. But we also consider potential — so if you don’t have those exact skills yet, but you have the know-how and desire to develop them, know that we support professional growth, and this role may still be a great match for you – so don’t be shy about applying.

Applications will only be accepted from residents of Canada, who are eligible to work in Canada.

• Please send resume and cover letter to humanresources@tctrail.ca.
• The deadline for submitting your application is Tuesday, November 18, 2025.

Please note that applications should be submitted in pdf format, with no external links. You may submit separate documents for your cover letter and CV, although it is preferred that they are submitted in one document. Naming format should be as follows:

              Combined document:  Last name, first name

              Separate documents:  Last name, first name_Cover letter AND Last name, first name_CV

Only those candidates selected for an interview will be contacted. We thank all applicants for their interest in working at Trans Canada Trail. 

Trans Canada Trail is committed to the full inclusion of all qualified individuals. As part of this commitment, Trans Canada Trail will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact humanresources@tctrail.ca.