Coordinator, Events

You are passionate about the health and well-being of people and communities. The talents and skills you bring to your work are valued by your colleagues and you’re always interested in learning something new. You enjoy working remotely and online, using digital platforms to think creatively and work collaboratively, and you believe in the importance of work/life balance.

About the role

Position: Coordinator, Events
Position Type: Full-time, term position until March 31, 2027
Reports to: Manager, Events
Start Date: As early as April 29, 2025
Location: Remote from home, resident in Canada 

We are seeking a highly organized and detail-oriented Coordinator, Events to join our Communications & Marketing department. Reporting to the Manager, Events, this role will be responsible for supporting the planning and executing of on-site and virtual events. The role includes managing event logistics, sourcing vendors, coordinating participant communications and maintaining attendee registration systems. The ideal candidate will have experience in event coordination, excellent communication skills and the ability to manage multiple tasks in a fast-paced environment. Priority events include board meetings and receptions, fundraising events, government engagement, trail openings and announcements, conferences and on-trail activations.

This position is open only to residents of Canada, who are eligible to work in Canada. 

Key responsibilities

• Support the organization by assisting in the planning and execution of event logistics, including venue setup, catering, transportation and on-site coordination.
• Research and source quotes from vendors to ensure cost-effective and high-quality services.
• Manage participant communications, including responding to inquiries and providing event details.
• Maintain and oversee the event registration system to ensure smooth participant sign-up and engagement.
• Collaborate with internal teams to align event goals with organizational objectives.
• Support event and meeting related needs for all departments, including workshops, on-site team meetings, all-staff retreats, etc.
• Assist in post-event evaluation and reporting to measure event success and identify areas for improvement.
• Stay up to date on industry trends and best practices in event planning and management technology.
• Represent the organization and its brand at owned and external events as required.
• Occasional travel, weekend and evening work may be required. 

Desired experience and qualifications

• At least 2-3 years of experience in event coordination.
• Proven experience in event planning, logistics coordination or a related field.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Experience with event registration platforms (e.g. EventCreate, Eventbrite).
• Familiarity with virtual event P2P fundraising technology platforms is an asset.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office tools.
• Excellent English verbal and written communication skills. Bilingual (English and French), an asset.

Compensation package

We offer a compensation package that includes:

• Hiring salary of $58,000 per year 
• Contributions to group RRSP
• Insurance: health, dental, long-term disability and life insurance
• Employee Assistance Program (EAP)
• Flexible work location (within Canada) and hours of work
• Generous paid vacation, holidays and sick leave

Commitment to inclusion and employment equity

Trans Canada Trail is a proud equal opportunity employer, and we are committed to creating a respectful, inclusive and barrier-free workplace that allows everyone to reach their full potential. A diverse workforce is key to our success, and we understand that different experiences, expertise and diversity of thought create better opportunities to understand the world we share.

To apply

We value a staff team made up of people with diverse voices and experiences and welcome your application if this role calls out to you. If you already have the skills and experience that we’ve asked for, great. But we also consider potential – so if you don’t have those exact skills yet, but you have the know-how and desire to develop them, know that we support professional growth, and this role may still be a great match for you – so don’t be shy about applying.

Applications will only be accepted from residents of Canada, who are eligible to work in Canada.

• Please send resume and cover letter to humanresources@tctrail.ca.
• The deadline for submitting your application is Wednesday, April 23, 2025.

Please note that applications should be submitted in pdf format, with no external links. You may submit separate documents for your cover letter and CV, although it is preferred that they are submitted in one document. Naming format should be as follows:

              Combined document:  Last name, first name

              Separate documents:  Last name, first name_Cover letter AND Last name, first name_CV

Only those candidates selected for an interview will be contacted. We thank all applicants for their interest in working at Trans Canada Trail. 

Trans Canada Trail is committed to the full inclusion of all qualified individuals. As part of this commitment, Trans Canada Trail will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact humanresources@tctrail.ca.