About you
You are passionate about the health and well-being of people and communities. The talents and skills you bring to your work are valued by your colleagues and you’re always interested in learning something new. You enjoy working remotely and online, using digital platforms to think creatively and work collaboratively, and you believe in the importance of work/life balance.
About the role
Position: Manager, Governance and Board Liaison
Position Type: Full-time
Reports to: Chief Executive Officer
Start Date: March 31, 2025
Location: Remote from home, resident in Canada
The Manager, Governance and Board Liaison is a key advisor and administrator for the Board of Directors of Trans Canada Trail and the Board of Directors of the Trans Canada Trail Foundation (the ‘Boards’) ensuring effective communication, compliance with governance practices and the smooth operation of board-related activities. This role involves working closely with the Boards and the organization’s leadership, maintaining clear communication channels, and promoting a strong governance culture. Additionally, the person will fulfil the function of secretary, managing board documentation and legal filings.
This position is open only to residents of Canada, who are eligible to work in Canada.
Key responsibilities
1. Board Liaison:
- Act as the primary organizational point of contact for members of the Boards and campaign volunteers.
- Support and facilitate access to information and documentation with Board Members, Senior Management and Campaign Cabinet volunteers, ensuring timely and accurate information flow to support effective decision-making.
- Support Board members’ onboarding and ongoing training to ensure alignment with organizational goals and governance standards.
2. Governance Support:
- Advise the CEO and Board on governance best practices and ensure compliance with applicable laws and regulations.
- Collaborate with the Board Chairs, Committee Chairs and the CEO on agenda development, and the development and maintenance of the board calendar, including meetings, retreats and strategic planning sessions.
- Support policy development and oversee the maintenance of governance and operational policies, procedures and documentation.
- Support the maintenance of the organization’s Imagine Canada accreditation.
- Ensure timely follow up on action items arising from meetings.
3. Secretarial Duties:
- Prepare and coordinate the preparation of packages for Board and committee meetings.
- Prepare, distribute and file Board and committee meeting agendas, minutes and reports.
- Maintain corporate records, including meeting minutes and documentation, bylaws and Board member agreements.
- Ensure compliance with filing deadlines, such as regulatory and legal documentation.
4. Strategic Collaboration:
- Work with the CEO and the Boards and committees to ensure alignment with organizational priorities.
- Assist with Board evaluations and performance assessments to identify areas for improvement.
- Support succession planning and recruitment for Board members.
5. Operational Efficiency:
- Support Senior Management with ongoing Board activities and requirements, as needed.
- Assist the Communications & Marketing Team in the logistics for board meetings, including venue, technology and materials preparation.
- Address inquiries and resolve issues related to the Boards.
Desired experience and qualifications
- Bachelor’s degree in Business Administration, Law, Public Administration or a related field; Master’s degree preferred.
- 5+ years of experience in governance, board administration or a related field.
- Certification in governance (e.g., Governance Professionals of Canada (GPC) designation) is an asset.
- Proven experience in working with Senior Management Team and board members.
Competencies and skills
- Governance Expertise: Knowledge of governance frameworks, regulatory requirements and best practices in board operations.
- Communication Skills: Excellent written and verbal communication skills to ensure clear and effective interactions with Board members and Senior Management Team; bilingual in French and English an asset.
- Interpersonal Skills: Strong relationship-building abilities to foster collaboration and trust among stakeholders.
- Organizational Skills: Highly detail-oriented with the ability to manage multiple tasks, deadlines and competing priorities.
- Analytical Thinking: Capacity to evaluate complex information and provide sound recommendations to the Boards.
- Discretion and Integrity: Maintain confidentiality and act with integrity in all governance-related matters.
- Technological Proficiency: Familiarity with board management software, virtual meeting tools and document management systems.
Compensation package
We offer a compensation package that includes:
- Hiring salary of $83,300 per year
- Contributions to group RRSP
- Insurance: health, dental, long-term disability and life insurance
- Employee Assistance Program (EAP)
- Flexible work location (within Canada) and hours of work
- Generous paid vacation, holidays and sick leave
Commitment to inclusion and employment equity
Trans Canada Trail is a proud equal opportunity employer, and we are committed to creating a respectful, inclusive and barrier-free workplace that allows everyone to reach their full potential. A diverse workforce is key to our success, and we understand that different experiences, expertise and diversity of thought create better opportunities to understand the world we share.
To apply
We value a staff team made up of people with diverse voices and experiences and welcome your application if this role calls out to you. If you already have the skills and experience that we’ve asked for, great. But we also consider potential – so if you don’t have those exact skills yet, but you have the know-how and desire to develop them, know that we support professional growth, and this role may still be a great match for you – so don’t be shy about applying.
Applications will only be accepted from residents of Canada, who are eligible to work in Canada.
- Please send resume and cover letter to humanresources@tctrail.ca.
- The deadline for submitting your application is: Monday, March 3, 2025.
Please note that applications should be submitted in pdf format, with no external links. You may submit separate documents for your cover letter and CV, although it is preferred that they are submitted in one document. Naming format should be as follows:
Combined document: Last name, first name
Separate documents: Last name, first name_Cover letter AND Last name, first name_CV
Only those candidates selected for an interview will be contacted. We thank all applicants for their interest in working at Trans Canada Trail.
Trans Canada Trail is committed to the full inclusion of all qualified individuals. As part of this commitment, Trans Canada Trail will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact humanresources@tctrail.ca.
